Atlassian Team Plays Online
Retrospectives

Run basic retrospectives and adapt them
to suit your distributed team.
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Before the exercise

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1. Sign up for
RealtimeBoard
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2. Try using the tools
for this Play: sticky
note, comment tool,
timer plugin
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3. Invite your team
members to
RealtimeBoard
and share the board
with them
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4. Add the board
link to the calendar
event

Guidelines for the Atlassian Team Playbook

Step 1 5 min

Turn your brain on

Welcome everyone to the retrospective meeting and establish the rules of engagement:

  • Embrace a positive spirit of continuous improvement and share whatever you think will help the team improve.
  • Don't make it personal, don't take it personally.
  • Listen with an open mind, and remember that everyone's experience is valid (even those you don't share).
  • Set the boundary of your discussion — is it that last sprint? The last quarter? Since the project started? Be clear how far back you're going to go.
  • Encourage the team to embrace an improvement mindset, away from blame.
Use video chat

Video chat

Up to 25 users can simultaneously
participate in a video chat session.
Step 2 10 min

What went well?

Start the session on a positive note. Have each team member use green sticky notes to write down what they feel went well (one idea per sticky). As people post their stickies on the whiteboard, the facilitator should group similar or duplicate ideas together.

Discuss your ideas briefly as a team.

Use sticky notes

Sticky note

Double-click anywhere on the board to add
texts, stickers, or shapes.
Step 3 10 min

What needs improvement?

Same structure as above, but using pink or red stickies. Remind your team that this is about actions and outcomes — not about specific people.

Step 4 5 min

Next steps

Having identified what didn't go so well, what concrete actions can the team take to improve those things? Have your team use blue sticky notes to place ideas on the board. Group them and then discuss as a team, agree to which actions you will take, assign owners and a due date to get them DONE.

Thank everyone for their involvement and their honesty. Quickly run through the list of follow-up items, their owners, and due dates.

Use sticky notes into jira tasks

Turn sticky notes
into Jira tasks

Connect RealtimeBoard to Jira to create
tasks right from the board.
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