Atlassian Team Plays Online
Customer Journey Mapping

Journey mapping helps you visualize how
customers experience your product or
service, and how they feel along the way.
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Before the exercise

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1. Sign up for
RealtimeBoard
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2. Try using the tools
for this Play: sticky
note, comment tool,
timer plugin,
Persona template
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3. Invite your team
members to
RealtimeBoard
and share the board
with them
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4. Add the board
link to the calendar
event

Guidelines for the Atlassian Team Playbook

Step 1 5 min

Set the stage

Define a single persona in a single scenario with a single goal. Decide on or recap with your group the target persona and the scope of the journey being explored in your session.

Step 2 10 min

Build a back-story

Have the group use sticky notes to post up reasons why your target persona would be on this journey in the first place. Odds are, you'll get a range of responses: everything from high-level goals, to pain points, to requested features or services. Group similar ideas and groom the stickies so you can design a story from them.

Use persona template online

Persona template online

Put everything you know about your
customers on the canvas.
Step 3 10 min

Map what the persona thinks and feels

Show participants how to get going by writing the first thing that the persona does on a sticky note. The whole group can then grab stickies and markers and continue plotting the journey action by action, one action per sticky.

This can also include questions and decisions! If the journey branches based on the answers or choices, have one participant map out each path.

Sometimes user journeys involve more than one channel for interaction, and this could be important for your group to capture. For each action on the journey, ask what channel(s) are involved, and write them as initials on that sticky. Depending on your context, channels might include a website, phone, email, postal mail, face-to-face, and/or social media.

It might also help to visually split the mapping area in zones, such as "on-stage" (what the customer experiences) versus "back-stage" (what systems and processes are active in the background).

Journey mapping can open up rich discussion, but try to avoid delving into the wrong sort of detail. The idea is to explore the journey and mine it for opportunities to improve the experience instead of coming up with solutions on the spot. Try to be the commentator, not the critic. And remember: you're there to call out what’s going on for the persona, not explain what’s going on with internal systems and processes.

Use countdown timer

Countdown timer

Manage and track your time while running
a whiteboarding session in real time.
Step 4 10 min

Map the pain points

Go back over the map and jot down pain points on sticky notes. Place them underneath the corresponding touchpoints on the journey. Where is there frustration? Errors? Bottlenecks? Things not working as expected?

For added value, talk about the impact of each pain point. Is it trivial, or is it likely to necessitate some kind of hack or work-around? Even worse: does it cause the persona to abandon their journey entirely?

Use video chat

Video chat

Up to 25 users can simultaneously
participate in a video chat session.
Step 5 15 min

Chart a sentiment line

(Optional, but totally worth it.) Plot the persona's sentiment in an area under your journey map, so that you can see how their emotional experience changes with each touchpoint. Look for things like:

  • Areas of sawtooth sentiment — going up and down a lot is pretty common, but that doesn't mean it's not exhausting for the persona.
  • Rapid drops — this indicates large gaps in expectations, and frustration.
  • Troughs — these indicate opportunities for lifting overall sentiments.
  • Positive peaks — can you design an experience that lifts them even higher? Can you delight the persona and inspire them to recommend you?

Remember that pain points don't always cause immediate drops in customer sentiment. Consider whether a pain point early in the journey might result in negative feelings later on.

Use customize lines

Add and customize lines

Create lines on the board and specify their
arrowheads, stroke type, thickness, and color
Step 6 15 min

Analyze the big picture

As a group, stand back from the journey map and discuss trends and patterns in the experience.

  • Where are the areas of greatest confusion/frustration?
  • Where is the journey falling short of expectations?
  • Are there any new unmet needs that have come up for the user type?
  • Are there areas in the process being needlessly complicated or duplicated? Are there lots of emails being sent that aren’t actually useful?

Then, discuss areas of opportunity to improve the experience. E.g., are there areas in the process where seven steps could be reduced to three? Is that verification email actually needed?

Use comments and mentions

Comments and mentions

Start discussions in any place of the board.
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